Commissioning Software: How to Roll it Out in Your Organization
Commissioning software has been found to be useful, especially when it comes to determining the percentage of work that has been completed. In the past, project commissioners have only been able to come up with rough estimates regarding the part of the project that has been commissioned. While coming up with best guess on small projects is not bad, it is different with large, multi-year projects, where any delay can lead to incurring extra overrun costs of up to $100,000. This is why you need commissioning software that accurately provides all the commissioning data, even in complex projects. With this software, you are able to do away with guesswork and let your computer roll out all the information you need, providing you with a broad summary. You may even be able to drill down to individual devices. Below are some suggestions on how you can roll out this software in your organization in order to derive maximum value from it.
Backing up your commitment and expectations
When your organization has decided to use commissioning software, all the benefits arising from the use of this software must be communicated with absolute clarity to your team. Everybody should know that this is an important tool that is going to be used in the daily activities of the company. Let your team know that this is a tool created specifically to improve the efficiency of their work as well as to make it enjoyable. Your team should also know the additional benefits of using the software, like helping your company get more business deals, and thus more profits, which ultimately will benefit everybody.
Identification of detractors and champions
It is important to note the members in your team who are detractors and those who are the champions of the products. When you want to adopt commissioning software for the first time, it is true that not every member of your team will embrace it. Note that the champions are the ones who will play a greater role in advancing the adoption, and as such, their voices should be the loudest.
Be open and honest
On a regular basis, you should hold open discussions about the benefits accruing from this new software and the challenges that have been faced. If you openly discuss the wins the software has brought to your company, then there is a greater chance that you will be able to transform the detractors into those championing the adoption of the software. Also, openly discussing challenges will allow you to maintain a level of honesty throughout the entire process, and at the same time allow your team members to contribute as to how the challenges can be tackled.
Training and access to support
A user interface that has been perfectly designed may not require any training at all. However, you have to take into consideration what you need so that your team achieves a certain level of proficiency that will allow you to draw maximum value from the software. A training approach that has been known to work is getting a few important individuals in the organization to become proficient in the new software. You will then roll it out to a wider audience, with the proficient ones assisting others to keep up with the speed.